Special Academic Convocation on 4 December 2025 (HE Memo#Y3.60)

HE Memo#Y3.60
23 September 2025

Everyone is invited to the Special Academic Convocation to be held on

4 December 2025, Thursday
at 3:00 pm
Hyundai Hall, Aretè

for the conferment of the Traditional University Awards upon the following individuals selected by the Board of Trustees:

*to be conferred at a later date

Please be guided by the following:

1. Assembly time and venue: Faculty members, professionals, and administrators who will join the processional are requested to assemble at the Ground Floor of Areté’s Innovation Wing by 2:30 pm. The processional will start promptly at 3:00 pm. 

3. Attire: Faculty members, professionals, and administrators who are joining the processional should be in their togas. Other guests should be in business attire. Digilearn Multimedia Corp. will provide the togas.

4. Sign-up sheet for attendance and toga rental: Please fill out this GForm for toga rental and confirmation of attendance on or before Friday, 14 November 2025: https://forms.gle/tMnmj61fhfjvEb8y6

5. Toga Distribution Schedule:

Schools and offices at the Loyola Heights Campus – Friday, 28 November 2025, OVPHE Conference Room, Ground Floor, Xavier Hall (9 am-4 pm)

ASMPH – Wednesday, 26 November 2025, Ground Floor, Dean’s Conference Room (9 am-12 nn)

AGSB – Wednesday, 26 November 2025, Blue Room (1-4 pm)

Law School – Wednesday, 26 November 2025, Law School Dean’s Office (1-4 pm)

6. Return of togas: After the event, rented togas should be returned to Digilearn personnel who will be located at the Ground Floor Lobby of the Innovation Wing, Areté. Failure to do so will result in the payment of a penalty fee of P200 per day for each toga that is returned late. A replacement fee will be charged for lost togas (doctorate- P5,500; master’s-P4,500; bachelor’s-P3,000). The university will not shoulder these penalty and replacement fees. The appropriate penalty fee will be charged to the personal account of the concerned faculty, administrator, or professional. Those who fail to return their togas on time would have to return these directly to the office of Digilearn located at 102 Ipil St., Marikina Heights, Marikina City (tel. no. 7625-6989, 09177160949), during office hours (9:00 am to 5:00 pm, Monday to Saturday).

7. Cancellation of Toga Rental: For cancellation of orders, please contact Ms Ma Fe D Soliman of the Office of the President (fdayap@ateneo.edu or local 4006).

Thank you very much for your cooperation.