Registration and Enrollment Process for 2nd Trimester, AY 2025-26

13 January 2026

The process for Registration and Enrollment is implemented online.

Starting this trimester, the Online Preregistration Survey has been reinstituted, the Pre-Registration Period has been removed, and the Regular Online Registration and Enrollment period has been moved a few days earlier. These reforms were implemented following consultations conducted by the AGSB leadership with students and other stakeholders, with the aim of further enhancing student services.

The following policies shall govern the Registration and Enrollment Process:

REGULAR REGISTRATION & ENROLLMENT (ONLINE)
26 January 2026 (8:00 A.M.) to 28 January 2026 (2:00 P.M.)

1. Process. Access the Student Access Module, select your courses and preferred schedule, and print your Assessment Form. The printed Assessment Form is required for students who opt to pay their fees via over-the-counter bank deposits. For a more seamless experience, online payment via credit card is recommended. Click here to view the detailed procedure.
2. Online Payment via Bank Transfer/Teller. Students paying through bank transfer or bank teller must complete their payment not later than 3:00 P.M. to avoid the bank’s daily cutoff. For complete instructions, refer to the Off-Campus Tuition Payment Options and Procedures.

Payments made through this option are validated on the next banking day; therefore, registered courses will remain on hold until the Cashier’s Office completes validation and confirms the enrollment.

What’s new: BUKAS Payment Option, located on the last page of the document.

LATE REGISTRATION & ENROLLMENT (ONLINE)
03-14 February 2026
3. All processes permitted during the Regular Enrollment Period shall also apply during the Late Enrollment Period. Assessments issued during the late period shall include a Late Enrollment Fee.

Requests for changes in schedule (e.g., transfer of classes, adding courses) and other requests for Direct Registration (DR) submitted on the last day of regular registration shall be processed on the first day of the late enrollment period and will be subject to late enrollment classification.

4. The process for petitioning the opening of a course by a group of students remains unchanged. Requests may be submitted to the Department Chairs starting 15 January 2026.

5. As in previous enrollments, System Maintenance Time is scheduled daily from 7:00 P.M. to 9:00 P.M. During this window, the registration module will be unavailable.

ASSISTED/DIRECT REGISTRATION
1. Curricular Exceptions.

Students who anticipate conditions that may prevent them from completing the online registration process (e.g., curricular exceptions, probationary status, returning status, or other similar circumstances) may file their requests for exemption with their respective departments starting 23 January 2026.

2. Upon approval of the request, the student must accomplish the Request for Direct Registration (DR) online form through the Registrar Online Services (ROS) Portal.

3. Requests will be processed during the Support Services schedule (indicated below) on a first come, first-served basis. To monitor the status of your request, click Monitor DR Approval Status in the ROS Portal.

Please note that only requests submitted through this online facility will be processed. Requests or follow-ups sent via email will not be entertained.

Support Services will be available Mondays through Fridays from 10:00 AM to 6:00 PM and Saturdays from 10:00 AM to 2:00 PM.

WITHDRAWALS AND LEAVES OF ABSENCE

1. Leave of Absence (LOA).

An LOA is filed when a student anticipates not being able to resume classes in the next or subsequent terms. Filing an LOA “stops the clock” on the 5-year Maximum Residency, as stated in the Student Handbook.

• An LOA filed before the start of a term stops the clock for that term.
• An LOA filed after the start of a term stops the clock only if the student is not enrolled for that term.

2. Withdrawal.

Students may withdraw from some or all of their classes within the prescribed withdrawal period. A total withdrawal (withdrawal from all enrolled courses) after classes have started does not automatically qualify as an LOA.

An approved withdrawal results in a WP (Withdrawal with Permission) entry in the Transcript of Records. A student cannot simultaneously have a grade entry in the TOR (as a result of enrollment) and be on LOA (not enrolled).

3. Attendance Policy.

The policy on attendance remains in effect. Students who have completed their enrollment but are unable to attend classes for jutifiable reasons may apply for withdrawal, subject to the refund policies stated in the Student Handbook.
Students who stop attending classes without filing a withdrawal will receive failing grades
(either 0.0 or UW) at the end of the term, with the corresponding effects on retention.

4. Start of Classes.

Classes will begin on 03 February 2026.

The deadline for Withdrawal and filing for Leaves of Absence (LOA) is 21 March, 2026

ORIENTATION SEMINAR (ORSEM)

1. All new students / first-time enrollees are required to attend the Orientation Seminar (ORSEM). This requirement also applies to students who were considered new during the previous enrollment cycle, as well as current students who have not yet completed ORSEM.

2. Attendance in ORSEM is a prerequisite for registration in subsequent terms. Returning students who have not yet complied are advised to attend the next scheduled session.

Car sticker Application:
Bring a copy of your Tuition Receipt for the current term and present it to the Guard at Hidalgo entrance.

Student Email / I.T. Concerns:
For student email assistance or other I.T.-related concerns, you may contact the Digital Information Technology Services (DITS) at:
• Hotline: (02) 8426 6601 local 4242 or 4183
• Email: itsupport@ateneo.edu

Canvas Concerns:
For any concerns related to Canvas, please email:
canvas.gsb@ateneo.edu

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