Call for Applications: Administrative and Finance Assistant

Unit: Ateneo Policy Center - School of Government (APC-ASOG)

Duration: Three Months (initial contract; subject to renewal)

I. Brief Description 

The Ateneo School of Government is the public policy academic arm of Ateneo de Manila University. Its long-term mission is to teach and work with effective and ethical public servants to build prosperous, sustainable, just, and happy communities in the Philippines, empowered by democratic, participatory, transparent, and accountable governance institutions and processes. Through its research and extension programs, and its work with public, private and civil society organizations, ASOG aims to develop and foster innovative ideas and approaches in order to change mindsets and systems in such areas as leadership, poverty eradication, climate change, social accountability, and politics.

The Political Participation for Greater Electoral Integrity (PARTICIPATE) is a five-year program implemented by ASOG in partnership with the La Salle Institute of Governance (LSIG), National Citizens’ Movement for Free Elections (NAMFREL), and Caucus of Development NGO Networks (CODE-NGO). PARTICIPATE aims to increase and enhance non-partisan political participation by the citizenry and civil society organizations in government-administered national and local electoral processes as an essential element of true democratic governance. It advances political participation in elections through three interrelated objectives: 1) bolster citizen oversight of electoral processes, 2) increase the availability and accessibility of information to promote informed voting, and 3) support constituency-building for electoral reforms.

II. Scope of Work

The Administrative and Finance Assistant is expected to provide overall administrative and financial support to the project. 

In particular, the Administrative and Finance Assistant is expected to:

• Provide assistance in ensuring that all administrative and financial transactions and accounts relating to the project are in accordance with the set rules, regulations, policies, and processes of APC-ASOG, ADMU, and the project’s funder;
• Prepare and process necessary administrative and finance documents and requests for the project, including but not limited to payment, travel, logistical support, recruitment/HR, and procurement, in a timely manner; 
• Assist in monitoring, coordinating, and ensuring that all project transactions and documents are complete, duly processed, and recorded;
• Maintain a system for proper filing and archiving of all administrative and finance documents, records, and reports, including necessary supporting documents, related to the project;
• Assist in the preparation and ensure the timely submission and completeness of administrative and financial reports required by APC-ASOG, ADMU, and the project funder;
• Attend all meetings, events, and functions as deemed necessary by the Project Management Team and the Ateneo Policy Center; and
• Perform any other tasks relevant to the project as directed by the Project Management Team.

III. Qualifications

The qualifications for the Administrative and Finance Assistant position are as follows: 

• Bachelor’s degree in accounting, finance, management, public administration, or related fields; CPA accreditation is an advantage;
• Must possess 0-2 years of experience related to administrative and financial operations;
• Experience handling finance matters of projects funded by international donor agencies and similar organizations is an advantage;
• Self-management, as evidenced by the ability to deliver outputs independently and with minimum supervision;
• Excellent oral and written communication skills;
• Excellent interpersonal and organizational skills, with keen attention to detail and the ability to work in a team; and
• Adept in using Microsoft Office as well as other web and computer applications.

IV. Application Requirements

All interested applicants must submit the following:

1. An Application Letter addressed to Dr. Julio C. Teehankee, Chief of Party, PARTICIPATE
2. Curriculum Vitae 

Please submit the required documents via email to policycenter.asog@ateneo.edu and use “[SURNAME] – Administrative and Finance Assistant” as email subject. Deadline for the submission of application is on December 15, 2024.