The Ateneo SALT is Hiring: Administrative Assistant

Administrative Assistant

Science and Art of Learning and Teaching (SALT) Institute
Ateneo de Manila University

Project Period
July 2025 – May 31, 2026
Full-Time | 44 hours per week

Role Overview

Under the supervision of the Assistant to the Dean, and in coordination with the Directors of the Ateneo SALT Institute (SALT), the Ateneo Teacher Center (ATC), and the Program Director of the Ignatian Initiative for Teacher Excellence (IGNITE), the Administrative Assistant shall support the operations of the aforementioned GBSEALD centers—particularly in the delivery of various online and onsite programs and projects.

Tasks include assisting the directors and program director with budget and accounting concerns (e.g., preparing billing statements, invoices, and payment orders for Accounting), as well as providing support for projects. This includes, but is not limited to: registration; preparation of materials; posting and sending of marketing materials through various communication channels; administrative and technical support during program implementation; evaluation; and the delivery of digital badges and/or certificates to participants in online and onsite training programs.

Key Responsibilities

1. Program Assistance

Supports the GBSEALD centers’ training and development courses offered online or onsite to the University and partner institutions by:

• Creating registration and evaluation materials; tracking participant registration and feedback

• Sending marketing materials through various communication channels

• Responding to email inquiries and troubleshooting program concerns

• Maintaining participants’ records and files

• Arranging logistics for program talks, webinars, and training activities

• Managing Zoom rooms and facilitating virtual breakout sessions

• Preparing and sending certificates and badges to program completers

• Preparing end-of-program reports for submission to partner institutions and relevant government agencies

2. Coordination with Government Agencies and Partner Institutions

• Processing Continuing Professional Development (CPD) requirements with the Professional Regulation Commission (PRC) for provider and program accreditation

• Acting as liaison between the centers and institutional partners or government agencies such as NEAP, PEAC, DepEd, the United Board, and other educational institutions

3. Records Management and Secretariat Support

• Assisting center directors in the preparation and filing of correspondence (incoming/outgoing)

• Receiving and transmitting documents, letters, and project materials for the directors of the five centers

• Maintaining the email inboxes of the three centers, replying to messages, and following up on pending matters

• Keeping and updating records of each center’s programs and participants

4. Budget and Financial Management Support

• Preparing requests for petty cash vouchers, orders for checks, budget transfers, and liquidation reports related to center programs

• Preparing billing statements, invoices, and payment orders as needed

• Filing and submitting requests via the Central Accounting Office Payment System (CPS) as Originator for the centers

• Maintaining and monitoring accurate ledgers of office revenue, expenditures, and budgets

• Assisting in the preparation of the yearly budget proposal for the five centers

5. Other Duties

• Performing other tasks as requested by the Dean, the Assistant to the Dean, the Directors of SALT and ATC, and the Program Director of IGNITE

Qualifications and Competencies

• Bachelor’s degree

• Excellent oral and written communication skills

• Familiarity with MS Office applications, Canvas LMS, Google Drive, Zoom, Google Meet, and other online communication tools

• Strong planning, organizational, and project management skills with attention to detail

• Initiative and ability to work independently

• Active listening and communication skills: giving full attention to others, understanding key points, asking appropriate questions, and providing timely responses

• Critical thinking and problem-solving: using logic and reasoning to evaluate alternative solutions and approaches

• Clerical competence: knowledge of administrative and clerical procedures such as word processing, managing files and records, transcription, designing forms, and other office functions

• Service orientation: actively looking for ways to help others

• Effective time management and the ability to multitask

Application Process

Interested candidates may send their cover letter and updated CV to: salt@ateneo.edu.

Please use the subject line: [Application] Administrative Assistant. Applications are open until June 1. All submissions will be reviewed, and shortlisted candidates will be contacted.